There are three heads,

F.1.1 Maintain Allocation Structures

F.1.2 Maintain Settlement Profile

F.1.3 Maintain Number Ranges for Settlement Documents


F.1.1 Maintain Allocation Structures:

During settlement, costs incurred under the primary and secondary cost elements by a sender are allocated to one or more receivers. When you settle by cost element, you settle using the appropriate original cost element.

An allocation structure comprises one or several settlement assignments. An assignment shows which costs (origin: cost element groups from debit cost elements) are to be settled to which receiver type (for example, cost center, order, and so on).

You have two alternatives in settlement assignment:

You assign the debit cost element groups to a settlement cost element.

You settle by cost element – that is, the debit cost element is the settlement cost element.

This is a good idea, for example, if the required capital spending for an asset you are building yourself is to be monitored. These costs are settled by cost element to an inventory account in Asset Accounting at the end of the year, or when the measure is complete.

Each allocation structure must fulfill the following criteria:

  • Completeness

An allocation structure is assigned to each object to be settled. All cost elements in which costs are incurred, must be represented in the appropriate allocation structure.

  • Uniqueness

Each cost element in which costs are incurred may only appear once in an allocation structure. Only one settlement cost element may be assigned to a source within a particular allocation structure.


When you settle to materials you do not need to create settlement cost elements.

IMG Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures

 Click On “New Entries”


  • Define Allocation structure with Description
  • Click on “Save”



  • Select Allocation “ZJ – 1300 Settlement Structure”
  • Double Click on “Assignments”


Click on “New Entries”


  • Define Assignments with Description
  • Click on “Save”


  • Select “ 01- Settlement of Primary Element”
  • Double click on “Source”


  • Select “From Cost el – To cost elem”
  • We can also select Cost Ele Group, If we want
  • Click on “Save”


Click on “BACK”


In the above screen shot “Overlapping check box has been changed into Green color, If you put cursor on green check box, it shows “OK””

Now Select,


  • Select : “01-Settlement of Primary Cost Element”
  • Double click on “Settlement Cost element”


Click on “New Entries”


  • Select “ Cost Center” Under Receiver Category
  •  Select check box under By Cost Element
  • Click on “Save”



F.1.2 Maintain Settlement Profile:

In the settlement profile, you define a range of control parameters for settlement. You must define the settlement profile before you can enter a settlement rule for a sender.

If you want to settle the costs each time to just one cost center or just one G/L account, you need a settlement profile. As you cannot maintain the settlement parameters during settlement to a receiver, you must save the settlement profile either in the order type or in the model order or reference order.

 The settlement profile includes, among other things, the retention period for the settlement documents. You should bear in mind the following when you determine the retention period.

The settlement documents take up additional storage capacity. When a posting period is finally locked against further postings in Financial Accounting and Controlling, you can clear the settlement documents. However, you should build in a safety margin, as you will need the settlement documents if you have to cancel any settlements or repeat the period end close.


IMG Controlling Internal Orders Actual Postings Settlement Maintain Settlement Profile


Select “Maintain Settlement  Profiles”


Click on “New Entries”


  • Settlement Profile: Define Code with Description
  • Select “To Be Settled in Full” Check box under Actual Costs/Cost of sales
  • Structure Allocation:  Assign allocation structure ZJ created earlier in the settlement profile
  • Default Object Type: Select Cost Center/CTR
  • Select Check boxes of “100% Validation, %-Settlement, Equivalence Numbers” Under Indicators head
  • Select “Settlement Optional for GL account, Cost Center, Order” line items under Valid Receivers, for Remaining Select Settlement Not allowed
  • Document type: Select “SA/ GL account document”
  • Max no.Dist.rls: Mention between 10 to 15
  • Residence time: 3Months
  • Click on “Save”


Go Back,2013-04-05_160237

T-Code: KOAL


Double Click on “Enter Settlement Profile in Order types”

Choose Order type,


Assign Settlement profile to Internal Order



  • Click on “Save”



F.1.3 Maintain Number Ranges for Settlement Documents:

Here we need to define separate number range intervals for settlement documents for each controlling area.

IMG Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents


T-Code: SNUM


Click on “Group  Menu  Maintain/F7”

Again Click on “Group Menu ⇒Insert”


  • Text: Give Text for  Intervals
  • Assign Number ranges for Settlement Documents

Press “Enter”

Below Screen Appears,


Now Click on “1300 (Company Code) “ 2013-04-05_161649

Click on “ 2013-04-05_161712

Select Check Box “2013-04-05_161828

Click on “  2013-04-05_161900

Now You can see the below Screen,


Click on “Save”

Click on “Continue”



One thought on “Settlement

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