Set Control Parameters for Actual Data

Here you set all the control parameters for actual postings in Profit Center Accounting.


  • The settings for Profit Center Accounting must be maintained in the controlling area.

You can check this using the function Environment controlling area.

SPRO Controlling Profit Center Accounting Basic Settings Controlling Area Settings Activate Direct Postings Set Control Parameters for Actual Data

T Code: 1KEF

Click On “2013-03-20_000059


  • From Year: Give year
  • Select “Line Items” & “Online Transfer” Check Boxes

Click on “Save”


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Create Dummy Profit Center

SPRO ⇒Controlling ⇒Profit Center Accounting ⇒Master Data ⇒Profit Center ⇒Create Dummy Profit Center

T code: KE59


Double Click on “EC-PCA: Create Dummy Profit Center”


  • Dummy Profit Center: Give “any Number” or write as “Dummy”
  • Click on “Basic Data”


  • Name: Write as Dummy Profit Center
  • Profit Center Group: Select Profit Center Hierarchy
  • Segment : Select Segment
  • Click On “Save”


Change Dummy Profit Center:

SPRO ⇒Controlling ⇒Profit Center Accounting ⇒Master Data ⇒Profit Center ⇒Create Dummy Profit Center

T code: KE52.



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Maintain Controlling Area Settings

SPRO ⇒Controlling ⇒Profit Center Accounting ⇒Basic Settings ⇒Controlling Area Settings ⇒Maintain Controlling Area Settings


  • Controlling Area: Assign Controlling Area
  • Click on “Continue”


Controlling Area Settings:

  • Standard Hierarchy: Define code for Profit Center Hierarchy
  • SelectElim. Of Int. Business VolCheck box
  • PCtr Local Currency Type: Select 30– Group Currency
  • Select Store Transaction Currency” check box
  • Valuation View: Select “Legal Valuation

Control Indicators:

  • Select Active Indicator” Check box
  • Click on Save



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Profit Center Overview

The main purpose of Profit center accounting is to determine profit for internal areas of responsibility. By Assigning balance sheet items (Fixed assets,Receivables and Payables, Stocks) to profit centers, we can analyze our company’s fixed asset by profit center. Profit centers can be set up according to product lines, geographical factors (region, offices or production sites) or function (production, sales). We divide our business into profit centers by assigning the profit centers to the various master data (materials, cost centers, orders, projects, Sales orders, assets, cost objects and profitability segments). Every profit center is assigned to the organizational unit controlling area.

Profit Center evaluates the revenues and costs for a particular Project,product line, or a plant or a business unit. Though you can generate balance sheets and profit and loss accounts per Profit Center still a profit center should basically be used as a tool only for internal reporting purposes.

A. Basic Settings:

Maintain Controlling Area Settings

Create Dummy Profit Center

Set Control Parameters for Actual Data

Maintain Plan Versions

Allow Balances to Be Carried Forward

1. set controlling area (OKKS)

2.maintain controlling area settings(OKE5)

3.create dummy profit center(KE59)

4.set control parameters for actual data(1KEF)

5.maintain plan versions(OKEQ)

6.allow balances to be carried forward(2KET)

7.maintain standard hierarchy(KCH4 in IMG  or KCH1 in Easy Access)

8.Create profit center(KE51)

9.Assignment of profit centers in cost centers(KS02)

10.creation of revenue elements(KA01 or FS00)

11.maintain automatic account assignment of revenue elements(OKB9)

12.defone number ranges for local documents(GB02) both for actual and plan documents.

13.choose additional balance sheet and P&L accounts(3KEH)

Creat/change/display Profit Center-KE51/KE52/KE53.

Profit Center Group Display-KCH3


Profit Center

A profit center is a division within the entity that is treated separate from the corporation. A profit center is a stand-alone section of the corporation that is required to generate its own profits and perform its own accounting.

Peter Drucker first introduced the concept of profit center in 1945. Later on, he said using the term profit center was one of his biggest mistakes ever and recanted that there are only cost centers in an organization.

Purpose of profit center

The purpose of creating a profit center is to calculate its profit and losses separately. By doing this, the corporation can easily determine the revenue and costs of the specific section of the business and add to management. A profit center is treated exactly like an independent business conducting its business separately and making its own accounts. The upper management of a company segregates the profit center from the main company in order to determine the effectiveness and profitability of each center separately. Usually, the accounts of different profit center within a company are also sent separately to the main company.

Management of profit center

The management of the profit center is hard for the managers of the specific center and requires lots of hard work. Since these managers are responsible for the entire division and are supposed to run the division as a separate business with minimal support from the main company, they are supposed to solve all the internal issues by themselves. The manager of the profit center is held accountable for the activities of that specific division. This means that manager is to account for the revenues, costs and profits as well as losses of the profit center. This is not an easy job, and it is more difficult to run a profit center than a cost center.

If an entity is converting the different divisions of its business into profit centers, it should exercise great care in selecting the management of the profit center. If the top management of the each profit center is eligible, the profits of the each division will skyrocket.

Accounting of a profit center

Although the accounting of different profit centers is separate within the business, the business will publish its joint financial statement for the publication as all the profit centers are in fact, a part of the business.

SAP Profit center accounting provides the information of an organization’s profit and loss. The method which can be utilized for profit center accounting is period accounting. Profit centers can be set-up to identify product lines, divisions, geographical regions, offices, production sites or by functions. Profit centers are used for internal control purposes enabling management the ability to review areas of responsibility within their organization. The difference between a cost center and profit center is that the cost center represents individual costs incurred during a given period.

The SAP profit center accounting allows an organization to route all profitability and balance sheet related information to a profit center. It helps to meet profitability reporting requirements that do not align with your company code structure. As you activate profit center accounting for each of your controlling areas, all assigned company codes are automatically associated with the ledger. Thus, there is no necessity of manual maintenance.

There are some key fields:

  • Dummy profit center: The dummy profit center is the default profit center for entire controlling are. All SAP cost objects are routed through the dummy profit center. There can be only one dummy profit center per controlling area.
  • Standard Hierarchy: The standard hierarchy can plays major role in SAP controlling area. Once you have created profit centers that should be assigned to standard hierarchy. Once you assigned profit center to standard hierarchy, the name cannot be changed.
  • Store transaction currency: If you want to maintain separate transaction currency in SAP profit center accounting, you have to select this field. It can be important for reporting.


Classic V New GL Profit Center Accounting