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Vendor Down Payment in SAP

by on December 21, 2012

Down payment means advance paid to Vendor. These advances may be paid to Vendors for

Purchase of goods from Vendor
Taking services from Vendor
Advance to Employees
Payment to statutory Authorities
Payment of security Deposit

Advance payment to employees as vendor, security deposit, statutory Authorities should be routed through Vendor account

Sap T code to be used

F-47 Down Payment Request received from  MM Department
F-48 Post Down Payment to Vendor (Manual cheque)
F-58 Post Down payment to Vendor (Auto cheque printing)
F-44/ F-54 Clear Vendor

Down Payment Request (SAP T Code F-47)

While entering a down payment request, the System records this document as a single line entry which is not used for accounting purpose and not updating the Vendor Balance .Special GL Indicator is indicating the nature of the Down Payment Request.

Post Vendor Down Payments: (SAP T Code F-48) – For manual cheque payment

Accounting entry

Down payment to Vendor A/c   Dr or
Staff advances         A/c   Dr
To Bank A/c            Cr.

For auto cheque printing for down payment (SAP T Code F-58)

Through F-58 we can post & print cheque with reference to down payment request at.
Cheque printing is not possible for down payment without request.
Request indicator to be explicitly mentioned in SAP T Code F-58

Clear Down Payment to Vendors (SAP T Code  F-54)

Accounting Entry:

Vendor A/c   Dr.
To Down Payment to Vendor A/c         Cr

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