Asset Accounting noted Points

If you use different Financial Versions,you have to post more than one depr area to the General Ledger.

Chart of depreciation is assigned to Company Code.

Account assignment mus be activated before they can be maintained in the master data.

Depreciation areas can have the same values and depreciation term but can be displayed in difference currency.

Several Chart of depreciation can be assisgned to one asset class. This ensure that asset class catalog in uniform despite using different depreciation area.

Each asset is assigned to only one asset class

We can supress individual depreciation area in asset class.

The essential function of asset class is to establish link betwwen the Asset master record and the accounts to which the related values and depreciation are posted in G/L.

You can not assign asset to cost center, instead you can assign asset to a (real) order that will be settled to the respective cost center. In this way you can summarize the cost your project (The asset being part of it)

  Chart of depreciation is always Country Specific

Chart of depreciation is a Catalog of country specific depreciation area

Each Company code uses One chart of account and one chart of Depreciation.

Depreciation attribute can be overwritten if necessary, but if they are specified by the system you cannot change them.

Even after AUC fully capitalized you can still post C/Memo to it. However you have to allowed negatice APC.

You can define depreciation area for report purposes only, which do not post any value in G/L, Eg: Depr area for tax balance sheet.

in FI-AA you can manage different values of fixed asset in depreciation area.

In each asset class you enter a screen layout rule for each depreciation area. This rule applies to the valuation fields in the depreciation Area.

Asset that are appear in different places / balance sheet item have to be assign to different asset class.

Asset class used as a templete for asset master records that are created later . It is therefore necessary to decide which default value to be stored in asset classes to ensure the uniformity of the asset.

You can create a new chart of depr by copying reference charts of depreciation. you can delete the depreciation areas you do not need. It must be done before asset is created.

SAP Provides model chart of depreciation for many contries these contain pre defines depreciation area. You can also define your chart of depreciation (by copying & Changing)

Several asset classes can use same A/C “Account Determination Key ” if they use the same chart of account and they post to the same G/L account

Depreciation 01 is the leading depreciation area (Area 01 is the book depreciation)

Asset class are created at Client level

Thankz

Jayanth Maydipalle

SAP -FICO- Complete End User Training – Real Time Project

SAP FICO End User complete Training document

  • Master Records (FS00)
  • General Ledger
  • Accounts Payable
  • Accounts Receivables
  • Asset Accounting
  • House Banking
  • Withholding Tax
  • Dunning
  • Month End Activities
  • Year End Activities
  • Planning
  • Travel management
  • Investment Accounting
  • Reports & Balances
  • Controlling & Costing

Click On Below Link to get complete Document

SAP-FICO-Complete-End-User-Manual-Realtime-Project

Basics of Asset Accounting – Asset Explorer

Overview

If you use different Financial Versions,you have to post more than one depr area to the General Ledger.

The following paragraphs and figures will describe with EXAMPLE the steps of how to explore an asset and the functionality of the main buttons.

In Asset Explorer by transaction code AW01N, we are able to display depreciation calculation. However, if system uses New depreciation calculation, to be able to simulate Old depreciation calculation, you need to use transaction code AW01_AFAR. 

Exploring an asset with Transaction Code AW01n

Navigation:  SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Asset -> Asset Explorer

Alternatively: AW01N

1)      Fill out fields with asset number/Company Code.

2)      In Planned values tab, you can check all values related to this asset. APC, Acquisition value, Ordinary depreciation, net book value.

3)      If you select transaction line and click on “hat” button, you can check all details related to each transaction.

4) And if you double click in the acquisition / retirement / transfer transaction, you will be able to display the document generated in FI after the acquisition / retirement / transfer.

5) If you click on (display depreciation calculation) button or double click over Ordinary deprec. Value in the ‘Planned values’ tab, you will be able to see the parameter used by the system to calculate the asset depreciation in that depreciation area.

  • New depreciation calculation displays:

  • Old depreciation calculation displays:

6) In the Posted Values tab  you will be able to see how the depreciation will be posted during the year for each period.
PS. In the example below period 1 is missing because it was already posted in time of creation and acquisition posting  in this asset.

SAP FI Assets: Configuration of Asset Accounting

Step 1 – COPY CHART OF DEPECIATION
T Code: EC08
IMG–>Financial Accounting —-> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Copy reference chart of depreciation/depreciation area

Step 2 – ASSIGN COMPANY CODE TO CHART OF DEPRECIATION
T Code: OAOB
IMG –> Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Assign chart of depreciation to company code

Step 3 – ASSIGN FINANCIAL STATEMENT VERSION TO EVERY DEPRECIATION AREA
T Code: OAYN
IMG –>Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Specify statemement version for asset reports

Step 4 – IDENTIFY YOUR ASSET CLASSES

Step 5 – IDENTIFY YOUR ACCOUNT DETERMINATION & SCREEN LAYOUT FOR YOUR ASSET CLASSES
SPRO – IMG –> Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Asset Classes –> Specify required entries for asset master data

Step 6 – IDENTIFY YOUR GL ACCOUNTS FOR YOUR ASSET CLASSES

Step 7 – DEFINE YOUR NUMBER RANGE
T Code: AS08
IMG –> Financial Accounting –> Asset Accounting –> Organizational Structures –> Asset Classes –> Define number range interval

Step 8 – DETERMINE DEPRECIATION AREAS IN ASSET CLASSES AND SCREEN LAYOUT
T Code: A021
IMG –> Financial Accounting –> Asset Accounting –> Master Data –> Screen Layout –> Define screen layout for asset depreciation areas
T Code: OAYZ
IMG –> Financial Accounting –> Asset Accounting –> Valuation –> Determine depreciation areas in the asset class

Step 9 – GENERATE ASSET CLASSES FROM GL ACCOUNTS
T Code: ANKL
IMG – Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Asset Classes –> Generate Asset Classes from G/L Accounts

Step 10 – COMPLETE DATA FOR ASSET CLASSES SETTING REQUIRED ENTRY FIELDS
SPRO – IMG –> Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organization Structures and Master Data –> Asset Classes –> Specify requires entries for asset master data
T Code: OAYZ
IMG –> Financial Accounting –> asset Accounting –> FI-AA Implementation Guide (Simplified Version) Organizational Structures and Master Data –> Asset Classes –> Enter default values in asset classes
T Code: AO90
IMG –> Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Assign additional G/L accounts for transactions/depreciation

Step 11 – SETTING UP SPECIAL ASSET CLASSES
T Code: OAYK
IMG –> Financial Accounting –> Asset Accounting –> Valuation –> Specify max amount for LVA + asset classes –> Specify amount for low value assets
T Code: OAY2
IMG –> Financial Accounting –> Asset Accounting –> Valuation –> Specify max amount for LVA + asset classes –> Specify LVA asset classes

Step 12 – SPECIFY INTERVALS AND POSTING RULE
T Code: OAYR
IMG –> Financial Accounting –> Asset Accounting –> FI-AA Implementation Guide (Simplified Version) –> Organizational Structures and Master Data –> Specify intervals and posting rules